Free Painter Invoice Template
A professional invoice template built for painters. Includes example line items, payment terms, and late fee language. Customize and send in minutes.
INVOICE
#INV-PAIN-001
Your Painter Business
123 Main St, Anytown, USA
Bill To
Client Name
456 Oak Ave, Anytown, USA
Payment Terms
50% deposit, balance on completion
| Description | Amount |
|---|---|
| Interior paint — 4 bedrooms, hallway, living room | $3,200 |
| Paint and primer (Sherwin-Williams Duration) | $480 |
| Prep work — patching, sanding, taping | $600 |
| Total | $4,280 |
Common painter services to invoice
What to do when a client doesn't pay
Clients who want to "see how it looks first" before paying the balance. Sound familiar? Here's a simple escalation plan:
Day 1–3: Friendly reminder
A polite email referencing the invoice number and amount. Most clients pay after this.
Day 7–14: Firmer follow-up
Mention the late fee clause in your terms. Reference the original due date.
Day 30+: Final notice
State the total with accrued late fees. Mention next steps (collections, lien, small claims).
Let InvoiceFlows chase clients for you
AI writes the reminders, tone escalates automatically, and you never send another awkward follow-up email again. $9/month, 30-day free trial.
Start Free TrialFrequently asked questions
What should a painter invoice include?▾
A professional painter invoice should include your business name and contact info, the client's name and address, a unique invoice number, the date of service, itemized line items with descriptions and amounts, payment terms (e.g., 50% deposit, balance on completion), and your preferred payment methods.
What are typical payment terms for painters?▾
Common payment terms for painters are: 50% deposit, balance on completion. The average ticket for painter work is $1,000–$5,000 per job.
How do I handle late payments as a painter?▾
Start with a polite reminder 1–3 days after the due date. If unpaid after 7 days, send a firmer follow-up. After 14+ days, consider a formal demand letter. Painters often work from a flat bid. A deposit protects against no-shows; late fee language on the balance keeps the final payment on time. Tools like InvoiceFlows automate this entire escalation sequence with AI-written reminders.
Can I add late fees to my painter invoices?▾
Yes, in most states you can add late fees if they're disclosed in your payment terms before the work begins. Painters often work from a flat bid. A deposit protects against no-shows; late fee language on the balance keeps the final payment on time. Check your state's rules for maximum rates.
Should painters require deposits?▾
Yes — especially for jobs over $1,000. A deposit protects against cancellations and covers your material costs upfront. Typical deposit amounts range from 25–50% of the total job cost.