Free General Contractor Invoice Template
A professional invoice template built for general contractors. Includes example line items, payment terms, and late fee language. Customize and send in minutes.
INVOICE
#INV-GENE-001
Your General Contractor Business
123 Main St, Anytown, USA
Bill To
Client Name
456 Oak Ave, Anytown, USA
Payment Terms
Draw schedule per contract milestones
| Description | Amount |
|---|---|
| Kitchen remodel — labor (Phase 1: demo + framing) | $4,500 |
| Materials — cabinets and countertops | $3,800 |
| Subcontractor — electrical rough-in | $1,200 |
| Total | $9,500 |
Common general contractor services to invoice
What to do when a client doesn't pay
Change orders that blur the original scope, making the final invoice a negotiation. Sound familiar? Here's a simple escalation plan:
Day 1–3: Friendly reminder
A polite email referencing the invoice number and amount. Most clients pay after this.
Day 7–14: Firmer follow-up
Mention the late fee clause in your terms. Reference the original due date.
Day 30+: Final notice
State the total with accrued late fees. Mention next steps (collections, lien, small claims).
Let InvoiceFlows chase clients for you
AI writes the reminders, tone escalates automatically, and you never send another awkward follow-up email again. $9/month, 30-day free trial.
Start Free TrialFrequently asked questions
What should a general contractor invoice include?▾
A professional general contractor invoice should include your business name and contact info, the client's name and address, a unique invoice number, the date of service, itemized line items with descriptions and amounts, payment terms (e.g., Draw schedule per contract milestones), and your preferred payment methods.
What are typical payment terms for general contractors?▾
Common payment terms for general contractors are: Draw schedule per contract milestones. The average ticket for general contractor work is $5,000–$50,000+ per job.
How do I handle late payments as a general contractor?▾
Start with a polite reminder 1–3 days after the due date. If unpaid after 7 days, send a firmer follow-up. After 14+ days, consider a formal demand letter. GC invoices often involve progress billing. Clear milestone definitions and late fees per draw prevent payment delays on long projects. Tools like InvoiceFlows automate this entire escalation sequence with AI-written reminders.
Can I add late fees to my general contractor invoices?▾
Yes, in most states you can add late fees if they're disclosed in your payment terms before the work begins. GC invoices often involve progress billing. Clear milestone definitions and late fees per draw prevent payment delays on long projects. Check your state's rules for maximum rates.
Should general contractors require deposits?▾
Yes — especially for jobs over $1,000. A deposit protects against cancellations and covers your material costs upfront. Typical deposit amounts range from 25–50% of the total job cost.