Everything you need to get paid on time
AI-written reminders, automatic escalation, branded invoices, and a client response system — all for one flat price. No per-invoice fees, no limits.
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AI-Written Reminders
Every reminder is written fresh by AI — not pulled from a template library. The tone matches your brand voice, references the specific invoice, and reads like you wrote it yourself.
- Personalized to each client and invoice
- Matches your brand voice and writing style
- References invoice number, amount, and due date
- Never sends the same email twice
Friendly to firm, hands-free
Automatic Escalation
Set a reminder schedule and InvoiceFlows handles the rest. Early reminders are gentle nudges. Later ones get progressively firmer — all the way to a final notice if needed.
- Customizable reminder sequences (e.g. Day 1, 7, 14, 30)
- Tone escalates: Friendly → Professional → Urgent → Final Notice
- Automatic OVERDUE status when due date passes
- Reminders stop instantly when you mark an invoice paid
Send from your own domain
Custom Email Domain
Reminders come from noreply@yourbusiness.com instead of a generic address. Clients see your brand, not ours. Domain verification is handled through a simple DNS setup.
- One-time DNS verification via Amazon SES
- All reminders and invoices sent from your domain
- Better deliverability and client trust
- Falls back to default if domain not yet verified
Professional invoices, auto-attached
Branded PDF Invoices
Configure your invoice template with logo, colors, and layout — then every email automatically includes a branded PDF attachment. No more manually creating and attaching invoices.
- Upload your logo and pick brand colors
- Line items, totals, and payment details included
- Attached to initial invoice email and reminders
- Partial payment amounts reflected automatically
Record payments as they come in
Partial Payment Tracking
Clients don't always pay the full amount at once. Record partial payments and InvoiceFlows adjusts the balance due on all future reminders automatically.
- Log payments with date, amount, and method
- Balance due updates on all future reminders
- Payment history visible on invoice detail page
- Supports check, bank transfer, cash, and card
Two-way communication, no login required
Client Response System
Every reminder includes a response link. Clients can mark an invoice as paid, flag a dispute, or request contact — without creating an account. You get an email notification instantly.
- One-click responses: Paid, Payment Coming, Dispute, Contact Me
- Optional note field for client context
- Instant email notification to you
- Responses visible on the invoice timeline
Your tone, your style
Brand Voice & Customization
Tell InvoiceFlows how you communicate — casual, professional, direct — and the AI adapts. Set a default tone, company name, and reply-to email so every message feels like it came from you.
- Describe your brand voice in plain English
- Set default tone for all reminders
- Custom reply-to email address
- Company name on all communications
Everything at a glance
Dashboard & Analytics
See total outstanding, overdue amounts, recent activity, and reminder history from one dashboard. Filter invoices by status, search by client, and track your cash flow.
- Outstanding and overdue totals
- Recent invoice activity timeline
- Filter by status: Upcoming, Sent, Overdue, Paid
- Quick actions: send reminder, record payment
One price, everything included
$9/month or $84/year (save 22%). Unlimited invoices, unlimited reminders, all features. 30-day free trial, no credit card required.
Frequently asked questions
How does the AI write reminders?
InvoiceFlows uses AI to generate each reminder fresh. It takes your brand voice, the invoice details, and the escalation stage to write a unique, professional email every time. No templates involved.
Will clients know it's automated?
No. Reminders are written in your brand voice and sent from your email domain (if configured). They read like personal emails, not automated blasts.
What happens when a client responds?
Every reminder includes a response link. Clients can mark the invoice as paid, indicate payment is coming, flag a dispute, or request contact. You get an instant email notification and the response appears on the invoice timeline.
Can I customize the reminder schedule?
Yes. You can set a default reminder sequence (e.g., 1 day, 7 days, 14 days, 30 days after due date) in your settings, and override it per invoice if needed.
Do I need to verify my email domain?
It's optional but recommended. Without a custom domain, reminders are sent from our default address. With your domain verified via DNS, emails come from noreply@yourbusiness.com for better deliverability and trust.
Is there a limit on invoices or reminders?
No. All plans include unlimited invoices and unlimited reminders. You pay one flat monthly or annual price.
Ready to stop chasing and start getting paid?
30-day free trial. No credit card required. Set up in under 5 minutes.